Pay slips ensure that employees receive the correct pay and entitlements and allow employers to keep accurate and complete records.
When are pay slips given?
Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave.
How are payslips given?
Pay slips have to be in either electronic form or hard copy. Electronic pay slips must have the same information as paper pay slips.
What has to be on a payslip
Pay slips have to cover details of an employee’s pay for each pay period.
Below is a list of what to include:
employer’s and employee’s name
employer’s Australian Business Number (if applicable)
date of payment
gross and net pay
if the employee is paid an hourly rate:
any loadings, allowances, bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from an employee’s ordinary hourly rate
the pay rate that applied on the last day of employment
any deductions from the employee's pay, including:
the amount and details of each deduction
the name, or name and number of the fund / account the deduction was paid into
any superannuation contributions paid for the employee’s benefit, including:
Should leave balances be on payslips?
While it is best practice to show employee’s leave balances on their pay slip, it’s not a requirement. Employers do need to tell employees their leave balance if they ask for it.
Employers who give proper pay slips are able to keep good records that can be easily found if needed.